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What are digitised readings?

Digitised readings are scanned copies of book extracts or journal articles which are not otherwise available online from the University Library. 

The University of Lincoln holds a Copyright Licensing Agency (CLA) Comprehensive Higher Education Licence. This Licence allows the University to create digitised material by scanning from printed books and journals in the library's collection. 

If we do not have a copy of the publication we can either:

  • purchase a copy
  • obtain a copyright fee paid copy from the British Library.  There is a charge for this service and it will be taken from the relevant book fund.

Digitised readings are made available to students via the module's Talis Aspire reading list which can be accessed from the module site on Blackboard.

What can be digitised?

Under the terms of the CLA Higher Education Licence it is possible to digitise:

  • an extract of no more than 10% of a book or one chapter, whichever is the greater, subject to copyright licence terms.  For example, if a book is 400 pages long, you could have one chapter of any length or 40 pages in total, which may be more than one chapter. 
  • up to 10% or one article from a single issue of a journal (whichever is greater).
  • one short story or one poem or one play of not more than 10 pages in an anthology of short stories, poems or plays.

We check the licence terms to ensure that the item can be digitised.  There are restrictions from some US publishers and publishers from other countries.  Also, it is not possible to provide a digitised reading where there is an accessible digital equivalent (e.g. an ebook) already available from the Library.

If we are unable to scan the item, we will contact you to discuss further options.

If you are in any doubt about what may or may not be digitised, please contact your Academic Subject Librarian or check the Copyright Licensing Agency website.

Why do my digitised readings need to go onto Talis Aspire reading lists?

Resources that are digitised must be reported to the Copyright Licencing Agency.  Reporting takes place automatically through Talis Aspire reading lists.  

Requesting digitised readings

To request a digitised reading you can email your Academic Subject Librarian with the details or make the request yourself through the relevant reading list.

COVID-19 update : Submitting scans

Academic staff can scan and upload chapters to reading lists if they own a copy of the book, as long as we hold a copy in the Library. This allows you to make a copy available even if the Library copy is on loan.

Uploaded scans are still subject to copyright restrictions and may be rejected.

Uploaded scans should be in PDF format and should be submitted via the relevant module reading list. For more information please contact your Academic Subject Librarian.

Request via your Academic Subject Librarian

Email your Academic Subject Librarian with the following information:

  1. Full details of the publication

  2. Details of the extract required including page numbers

  3. The module name and code that you would like the digitised reading attached to

  4. The number of students studying on the module

  5. The date required (please allow at least two weeks for requests to be fulfilled)

Your Academic Subject Librarian will contact you if there is an issue with the request.  We will confirm by email when the digitised reading is ready.

Request via your reading list

You will need to be logged in to Talis Aspire and have rights to edit a reading list to request digitisations.

  1. Add required item to the relevant module reading list.  The book must be bookmarked from the Library website (if it isn’t currently in the Library, contact your Academic Subject Librarian). Please refer to the ‘Reading list guide for Academic Staff’ for guidance.

  2. Select Edit mode and click on ‘Edit list’.

  3. Click on the ‘Request Digitisation’ option for the required item.

  4. Complete the online form including the ‘Needed by’ date.  Please allow at least two weeks for requests to be fulfilled.

  5. You will receive an online notification about the status of the request. Your Academic Subject Librarian will contact you if there is an issue with the request.

  6. You will received an email to confirm when the digitised reading is available.


If you require any assistance with this process please contact your Academic Subject Librarian